Please comply with General Rules as well as specific rules and directives that accompany each section and class in the Syllabus.

MANAGEMENT

  • Competitions are under the management of the Kiwanis Festival of the Performing Arts Stratford Executive Committee, hereinafter called the “Committee.”
  • Decisions of the Committee in any matters not specified within the rules shall be final and binding.

Amateur Status

  • All competitions are for amateurs only.
  • Amateurs are persons whose principal means of livelihood is not obtained from performance in the particular discipline in which he or she is competing. A person may be a professional in one discipline but still participate as an amateur in another discipline. For example, a professional actor may perform in a music class.
  • Participants who only receive occasional remuneration for musical, theatrical or dance services performed are considered amateur.

 Registration

  • All registration forms must be fully completed including an active email address for communication purposes.
  • Registration forms without accurate performance times will be considered incomplete.
  • Participant registrations are due no later than January 24, 2017 for music, speech and drama.
  • All entries must be accompanied by the specified fee(s).
  • Late entries for music, speech and drama will only be accepted until January 30 and must be accompanied by $10 late fee per class registered.
  • In duets, trios, and ensemble classes only one entry form is required for the group. The name, age, email address and city of residence of each group member must be included on form.
  • Participants may only register once in the same class. e. In a duet class, a singer may not perform in two separate duet entries.
  • Once entries have been processed, entry fees will not be refunded.

Eligibility

  • In classes where an age limit is specified, participants must be of the stated age as of December 31, 2016. Please enter the age in the space provided on the entry form.
  • Duets, trios, ensembles and groups are asked to average their ages, then round up or down to the nearest age class.
  • Performers in choirs, orchestras or bands must be bona fide members of their organizations.
  • Conductors may be professional, and may conduct any number of organizations in the same class, but must not sing with their choir, or play with their band. (Jazz ensembles are exceptions to this rule.)
  • Students studying with an adjudicator during the current Festival year (Sept. 1, 2016 to June 30, 2017) will not be eligible to compete in solo classes adjudicated by their teacher.

Test Pieces and Performance

  • Unless otherwise indicated, performers must provide purchased (not photocopied) music or text for adjudicators. If music has been purchased from an online source, a receipt must accompany the copies of music. If the participant forgets to bring their music or text, they will receive adjudication but no mark or placement. Some exceptions are made for original compositions.
  • Participants deliver their selection to the adjudicator’s assistant immediately prior to their class, and retrieve it immediately afterwards.
  • Please include measure numbers at the beginning of each line of your score.
  • Test pieces for solo competitions must be memorized, unless otherwise stated.
  • RCM refers to the Royal Conservatory of Music in Toronto; CC refers to Conservatory Canada in London. If neither Conservatory is referenced, RCM or CC is assumed.
  • All intermediate and senior participants must select from current RCM or CC Syllabi, using Syllabi requirements for the number of movements required.
  • Participants must perform at their current level of study or higher, but not lower. Participants may only play one piece above their grade level.
  • Unless otherwise stated, test pieces must be performed in the prescribed key.
  • In choral and junior voice and music theatre solo classes, transpositions are allowed.
  • Time limit for open classes is seven minutes, with the exception of sonatas and concertos.
  • Repeats in instrumental solos and duets may be played if the piece still fits within the seven- minute maximum. A da capo must be observed; please take the second ending.
  • We are a family-friendly Festival, please choose material appropriate for all audiences.
  • With the exception of trophy finals, a selection may only be performed once and may not be repeated.

 Program Procedure

  • The Festival reserves the right to shift a student from a class in which he or she is the sole participant to an appropriate class with more participants.
  • Participants may not leave the performance space during their class and are required to stay for the entire duration of their class including performances and adjudications of all participants. Participants who do not comply may be ineligible for awards. Rare exceptions may be made by making arrangements in advance with the Festival office.
  • Notifications and correspondence will primarily be done via email to teachers. If the participant does not have a teacher, then the individual will be informed.
  • Individual schedules will be available on our registration website and available to participants, parents and teachers. A scheduling notification is sent to every teacher who has students entered into the Festival. It is the responsibility of the teachers to advise their students of the times, dates and locations for their classes and inform the Festival immediately if there any conflicts.  Once the program has gone to print, scheduling requests and class changes cannot be accommodated.
  • While we make every effort to accommodate scheduling requests that are noted on registration forms, we cannot guarantee that all requests will be fulfilled. Priority is given to students in a variety of disciplines, or those performing in other festivals.
  • Participants who elect to perform not with their class may be deemed non-competitive and receive adjudication only with no mark or placement.
  • Performers must provide their own accompanist. A list of accompanists is available from the office upon request at info@kiwanisfestivalstratford.com.
  • Taped accompaniment is allowed for instrumental jazz solos, recorders and show choirs. Performers are asked to bring their own playback equipment. All other accompaniment must be live.
  • Music stands are not available in all locations. Performers requiring music stands should arrange to bring their own.
  • A chord may be given on the piano at the commencement of each piece of unaccompanied music.
  • No practicing will be allowed, before or after performance classes, on the pianos used in the classes. Rehearsal time for Pipe Organ participants may be arranged.

Awards and Prizes

  • In order, to preserve a high standard in all classes, an award winner must achieve the following minimum marks:
    1. first prize 80%
    2. second and third prize 75%.

Unless these marks are obtained, awards may be withheld regardless of the number of participants

Performers with marks of 90% and higher will receive “First Class Honours with Distinction.

  • To advance to the Finals in Drama, Piano, Strings and Voice, performers must earn a minimum of 83% in qualifying classes.
  • To be considered for the OMFA Provincial Finals or for a major cash prize, participants are strongly advised to enter at least three solo classes in the same discipline.
  • Trophies and awards are presented at the discretion of the adjudicator and the Committee. Trophies and awards may be transferred from one discipline to another at the discretion of the Committee.
  • Trophies are the property of the Festival and are loaned to winners for ten months. Trophy winners will receive a plaque to keep, but must return the trophy to the Festival six weeks prior to next year’s Festival.
  • Cheques for monetary awards must be cashed within 6 months of issue. Cheques will not be reissued if misplaced or lost. Funds will be returned to the general award fund for future awards.
  • Adjudicators’ reports are given to all performers at the end of each session.
  • Decisions of the adjudicators are final.

Final Concert

  • Award winners and select performers may be invited to perform at Stars of the Festival.  You will be notified by the Festival office if you have been selected to perform.

Miscelaneous 

  • Photography during the Festival is prohibited. Parents or guardians may record video of their own child’s performance for personal use only.  Recordings must not disturb the performer or adjudicator.
  • Recording adjudicators, by any method, is prohibited.
  • The Kiwanis Club of Stratford and the Kiwanis Festival of the Performing Arts is not responsible for loss of or damage to articles or persons in any of the venues used for the Festival.

Recommendations, Comments, or Complaints

  • Please make suggestions or express concerns in writing to the Executive Director during the Festival.